Use this desk guide for children who are placed in West Virginia from another state through ICPC as requested on the 100A. DO NOT use this desk guide if the children are placed by West Virginia in another state through ICPC. Before entering any information, be sure to Search for the case. Searching for the case will help ensure cases do not get entered more than one time. This guide is intended to provide you with information on entering the minimal amount of data required in ICPC cases. However, please enter all information available to you at the time the case is opened. This may require you to enter data in other screens and fields not mentioned in this guide
PATH: Workload - Case - Show - Summary
Summary Screen
Primary Case Type: ICPC (this should have come over from the intake)
Case Name: last name of oldest child (this should have come over from the intake)
Family Location County: this field is populated from the Request to Receive Intake. Check county and if necessary change to the county where family lives with whom child is being placed
Address information: address where family lives with whom child is being placed (WV address)
Phone: of family with whom child lives
Add the screen.
PATH: Client - select child - show
General Information Screen
Start Date: This date automatically populates to current date. You need to change to actual start date for the client in this case.
Check Boxes: check all that apply. Be sure to indicate Aparticipating as a child.@
Client Name: check to make sure name is spelled correctly
Gender: populated from the intake but can be changed here if incorrect
Date of Birth: populated from the intake but can be changed here if incorrect
Social Security Number: populated from the intake but can be changed here if incorrect
County of Service: enter where child is now in WV (required field)
Ethnicity:
Living Arrangement:
Living Arrangement Begin Date: date child began living with this caretaker
Caretaker Name: name of person in WV approved through the ICPC process to care for the child
Relationship:
Role in case: ARequester of Services ICPC@ and Achild@
Click on Change.
PATH: Workload - Services - select client - Service Log
Enter the following information for each service. Add. Clear to enter additional services.
Radio Buttons - Choose AProvider@
Click on Find
Select service - Choose AICPC@. Enter the provider=s last name.
Click on Find
Select the appropriate provider
OK
Service Information
Service: AICPC@ should already be in this field
Check box (check if applicable)
Preventative Services
Frequency: Daily
Duration: Ongoing/Unlimited
Status: select AIn Progress@
Estimated begin Date:
Begin Date: enter date home was approved for ICPC services
Review Date: 3 months if quarterly reviews are requested by the sending state
Next update the ICPC screen
PATH: Case Plan - ICPC
Make any changes to the screen, documenting whether the placement was terminated, or placement request was withdrawn, or the placement was made or not made, and the date.